Cover letters are NOT your resume in paragraph form. Lean on your experiences, include helpful insights into some of the bullet points on your resume, but focus on why you are prepared for the job you have applied for and what you will accomplish in the role if selected.

Some job listings request an “optional” cover letter or additional documents. I have always thought of “optional” as you absolutely need to. Optional practice? You go. Optional office hours with your professor? You go.

I am biased as a former History and English major, but strong writing skills are a lost art. Submitting a quality cover letter is another chance to go above and beyond and to demonstrate a deeper understanding of your fit for the role. It allows you to expand on your resume and connect with your audience. Do not miss the opportunity!

Below you will find guidelines for the structure and content of a quality cover letter.

Structure: Simple Setup

1. Introduction
2. Your value
3. Conclusion
4. One page, single spaced, size 12 font: short and sweet.

Structure: In-Depth Breakdown

1. Introduction
   1. Address the hiring manager/team. Avoid “whom it may concern”. Do the research to find a name. List the head of the department as a last resort. This attention to detail is important and even if the president or CEO is not on the hiring committee, they are definitely aware of the open position and are involved in the final decision in one way or another.
   2. Short background, 1-3 sentences.
      1. Who are you, why do you care about said industry, company, and/or position?
         1. I have always been drawn to _____industry name_______ and my degree in ___________ and experience(s) at/with ___________ have prepared me for ___________ because __________.
      2. Example 1: “I was excited to discover the role of __________ at __________ as I am seeking professional growth in budget and team management. I am an experienced _________ professional and look forward to the opportunity to connect with your team.”
      3. Example 2: “As an ambitious ____higher education professional________, the _____company__ name________ piqued my interest. After reading about the __________ role, I saw a mission and set of responsibilities that align with my future career goals.”
2. Your value
   1. What do you bring to the table?
      1. Example 1: “In my previous position(s) I managed, oversaw, generated, etc. ___________. I learned a lot about the importance of data analysis, teamwork, meeting strict deadlines, etc. ____________ and am confident that these experiences will allow me to excel as the ____position_________ at ___company_________.
   2. Why should the company/committee care?
      1. “I plan to build on my foundation as a __________ by doing ____________. I offer ____________ and work well as part of any team. This role represents a new challenge and chance to work hard toward common goals with your company.”
   3. Think company and position mission and goals.
3. Conclusion
   1. “Thank you very much for your time and consideration. Please let me know if you have additional questions regarding my resume and work experience. I look forward to hearing from your team soon.”
   2. Sincerely, _____________

Cover Letter Example